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Version: Version 22

Approve Hours

Introduction​

What is the Approve Hours tab?

The Approve Hours tab in the Project app allows Project Managers to review and approve time entries that have been written on their project. Team members can register hours on the project itself or on specific activities within the project (such as planning items or phases). The Project Manager then reviews these entries before they continue through the full approval workflow.

Who uses it?

The Approve Hours tab is used by Project Managers who are responsible for validating the time registered on their project. It is only visible when the appropriate settings have been enabled in the Model.

What value does it deliver?

  • Gives Project Managers direct oversight of all hours booked on their project.
  • Ensures that time entries are accurate before they move on to the Line Manager for final approval.
  • Supports accountability by showing who registered which hours, on which activity, and with what description.

Enabling the Approve Hours tab​

The Approve Hours tab is not visible by default. It must be enabled by an administrator through the project Model.

Configuration steps​

  1. Open the Model that is applied to the project.
  2. Navigate to Model behaviour.
  3. Enable the following checkboxes:
    • Project Managers must approve hours: activates the Approve Hours tab and requires the Project Manager to approve time entries on this project.
    • Time entry on project level only: restricts time registration to the project level (rather than on individual activities). Enable this only if your organization does not want hours registered on specific planning items.
note

The Approve Hours tab only appears in the Project app after at least the Project Managers must approve hours setting has been enabled. If you do not see the tab, verify these settings with your Model administrator.

Using the Approve Hours tab​

Once enabled, the Approve Hours tab displays a list view of all time entry rows that have been written on the project.

What the Project Manager sees​

For each time entry row, the following information is shown:

  • Resource: who registered the hours.
  • Hours: the number of hours entered.
  • Description: any description or comment provided by the team member.
  • Activity: the specific activity or planning item the hours were booked on (if applicable).

Approving hours​

  1. Open the Approve Hours tab in the Project app.
  2. Review the time entry rows.
  3. Select the rows you want to approve.
  4. Click Approve.
note

Approving a row in the Approve Hours tab only covers the Project Manager's approval. The full timesheet of the team member still requires approval from the Line Manager before it is fully processed. The Project Manager approval and Line Manager approval are two separate steps in the workflow.

Best practices​

  • Review regularly to avoid a backlog of unapproved time entries.
  • Check descriptions to ensure hours are booked on the correct activities.
  • Coordinate with Line Managers: both approvals are needed for a timesheet to be fully approved.

FAQ​

Why don't I see the Approve Hours tab? The tab only appears when Project Managers must approve hours is enabled in the Model behaviour settings. Contact your Model administrator to verify the configuration.

Does approving hours here fully approve the timesheet? No. Approving hours in the Project app only covers the Project Manager's review. The Line Manager must still approve the full timesheet separately.

Can hours be registered on specific activities or only on the project? This depends on the Time entry on project level only setting in the Model. When enabled, hours can only be booked at the project level. When disabled, team members can also register hours on individual activities within the project.